i see i see. :)
some of the things you can do that i can think of:
1. i’m glad that you have previously talked to some members about it and have gotten a confirmation. it’s unfortunate that during the meeting people kind of backed out. before the coming meeting, try talking to these people once again and to new people too. but this time try to get a COMMITMENT. forget about them not supporting you during that first meeting. try to get their stand (again) about this communication problem. and directly ask permission about mentioning them during the next meeting, with the assurance that you will be responsible for leading any tasks needed. i’m thinking many of them ‘backed out’ because they didn’t want responsibility. so make sure you assure them that you have that covered.
2. determine the main organizational goals and align that with this problem that you see. i don’t know what the organization is all about.. but for example, say the main mission (and vision) of the org is to provide all kinds of support to families of the men and women serving in Iraq. with this emphasis, explain WHY the problem that you see is DETRIMENTAL to that mission. connecting that problem that you see to the main goal may threaten not just the members of the organization but the leader as well. at the same time, this creates a sense of urgency as it increases the importance of the problem.
3. formulate plans to tackle this problem. sometimes, people are not just motivated during the start of a project - especially if they do not feel a sense of urgency. we all know it, right? even in school. it’s hard to START writing a 500 word essay. but once we do, the momentum takes over and we finish it eventually. it’s like that with projects too. so by presenting an outline, they will see that they just need to fill out some tasks here and there. at the same time, they will see you as a leader who is serious about this communication problem and they will be easily influenced to support you. just make sure that this outline is still open for their valuable inputs so that they feel like they are given importance too.
4. emphasize member’s strengths. in rallying support, mention why and how you need each of the members in particular. for example, we need john because of his unique talent to talk to representatives of companies and ask for sponsorship. we need donna because of her valuable contacts in the government that noone else have. not only does it utilize your organization’s present resources but it also increases the chance that these people will support you. simply for their recognition.
there you go lolz. if you have any questions about those just feel free to post. and other info regarding your organization will be appreciated as well. :)